18 Security Ideas for Corporate Events

Event security is a paramount priority in the modern world, where there is a constant threat of violence, no matter what kind of event it is. Corporate events, small and large alike, benefit from strong security measures taken before, during, and after. No such event is immune to security risks, including the risk of physical harm to attendees, theft, fraud, and unruly behaviour. The risks are constant.

Here are some of the best security ideas for corporate events to keep your attendees and event safe.

Encourage Guest Pre-Registration

When an attendee pre-registers, your security team will be provided with advanced information that they can use to vet you. For additional context, pre-registration also helps to control capacity and reduce wait times to enter.

Screen All Deliveries and Vendors

Vet any person allowed into the corporate event. Maintain a log of deliveries, inspect packages, and examine vendor equipment before providing access.

Conduct a Security Risk Assessment

Survey the corporate event venue to identify potential threats and vulnerabilities. During a security risk assessment, you can also identify access points, crowd-density areas, and high-risk zones. Everything done in this planning stage will inform how you author an in-depth security plan.

Deploy AI Weapon Detection System

Metal detectors are invasive. With AI weapons detection systems for schools, there is no slow-down, handheld detection, or time-consuming physical screening. AI weapon detection systems scan the body without an attendee having to slow down and see if they are carrying a concealed weapon.

Employ ID Badges for Staff

Issue custom identification badges for staff, vendors, and VIPs. It may be worth including security clearance levels, especially if your corporate event is zoned off.

Consider the Best Access Control System

Every corporate event requires some form of access control. Whether done manually, through digital check-ins, badges, wristbands, or another system, an event requires a way to control entry.

Highlight Emergency Exit Signage

Mark all exits so that guests and attendees know the evacuation route. Signage should be visible from all angles.

Secure the Perimeter

Your access control efforts are worth little if the perimeter is not secured. Consider physical barriers, such as fencing, gates, and more. Security personnel or tech tools, such as AI or drones, can monitor perimeter activity in real-time real time.

Install Surveillance Cameras

While you can’t see the entire venue, surveillance cameras can monitor the grounds, entrances, exits, high-traffic zones, and wherever you need. This can deter suspicious activity and provide visual insight into a corporate event from a digital monitoring system.

Drone Use Is an Option

Drones can assist with aerial monitoring, which is essential if the event is outdoors or there are security risks outside. Overhead surveillance identifies crowd movements and potential security gaps.

Create an Incident Response Plan

Prepare protocols for a security emergency or breach. Define roles and responsibilities, de-escalation strategies, and communication steps. Test your incident response plan to confirm its effectiveness and executability.

Use Smart Lockers For Item Storage

Smart lockers or smart storage can be used for guests to store items such as coats, purses, and other materials. Restrict access to either PIN or card. This ensures the risk of theft is limited and, when paired with cameras, can assist in audit trails in investigations.

Monitor Social Media for Threat Detection

Use automated AI tools to scan social media for specific keywords or posts indicating your corporate event is at risk. In many cases, threats can be detected early, and interventions can be hosted to put them to rest.

Control Vehicle Access

Screen vehicles entering the venue. Limit parking to authorized personnel and attendees who have previously been vetted. License plate recognition systems can assist in monitoring vehicles.

Monitor Alcohol Service Areas

If alcohol is being served, keep an eye on the bar for potential incidents. Ideally, bartenders will be able to spot risky behaviour. Try to position security nearby to catch potential incidents before they escalate.

Set Up Emergency Communications

Set up an emergency communication system that you can use during a security breach or incident. Ensure your communication system can inform authorities and share updates if needed. This will provide your worst-case scenario with a plan to ensure a fast, safe response.

Evaluate Security Technology for Vulnerabilities

Take a close look at all existing security technologies to determine if there are vulnerabilities. Replace outdated security tech. If there are updates, install them. Purchase new, more modern equipment if there is legacy equipment.

Confirm Strong Cybersecurity Measures

Protect your corporate event’s digital systems. Ensure appropriate cybersecurity measures are taken to avoid check-in, ticketing, and payment issues. Use firewalls, encrypted Wi-Fi, and secure POS systems.

Prioritize setting up security systems with integration capabilities and set up your security on a unified platform. All alarms, cameras, and sensors are connected to a single dashboard to reduce emergency delays.