7 Questions To Ask Yourself When Organizing A Virtual Event

If you’re thinking of running a virtual event but you don’t know where to begin then don’t worry, you have definitely come to the right place. Whether you’ve had to change your plans as a result of COVID-19 or you’re setting up a new event, virtual events are a cost-effective way to get everyone in the same place. While it may be overwhelming at first, there are lots of tips and tricks you can bear in mind to ensure you’re throwing the best possible event. From doing plenty of research to choosing the right platform, the more you’re thinking about it the better. With that in mind, here are 7 questions to ask yourself when organizing a virtual event: 

Have You Researched Virtual Events?

Hosting virtual events is a little different from hosting a standard event, so you need to be sure you’ve done as much research as you possibly can beforehand. From researching tips and tricks to attending a number of events to see how well they run, the more research you’re doing the easier it is going to be to host your own event. For guidance when it comes to hosting a virtual event, you can visit this site here. 

What Is Your Budget?

Once you have done a little bit of research, you need to start thinking about your overall budget. Although it may be much more affordable than an in-person event, there are still lots of costs associated with virtual events. From the cost of the platform you host the event on to any gifts you choose to send out to attendees prior to the event, it all starts to add up. The best thing to do, of course, is thinking about the individual cost of each aspect of the vent, adding them up until you get your final total. It may take some time, but it will give you a clear idea of how much it is going to cost to run. 

What Software Will You Be Using?

Another important thing to consider is the software you’re going to be using, as you need to ensure you have something that is compatible with the type of event you’re hosting. Whether you’re looking to get everyone together on Zoom or you would like to create a virtual event where people can walk around and choose who they talk to, research the right software will probably take up a lot of your time in the planning stages. Luckily, there are lots of options available for you to choose from. For a great virtual event platform, you can visit this site here. 

How Many People Do You Want To Invite?

Once you know the type of platform you want to use, you can start to think about how many people you want to invite. Whether you want to create a small and intimate event or you want to invite as many people as you possibly can, having a clear idea of numbers will also make it much easier when it comes to making your final decision on your platform of choice. 

How Will You Ensure Networking Is Still Possible?

An important part of any event is networking, so you need to ensure this is something people are still able to do. Whether you’re allocating time for people to go off on separate meetings or you’re creating a free time in which people can talk amongst one another, having the option to the network is incredibly important. In some cases, you may be able to set up separate meeting rooms where people can book a time to meet each other. 

What Ways Will You Encourage People To Get Involved?

Another important thing to consider is how you’re going to encourage people to get involved. Sitting behind a computer screen can make it difficult to speak up in a virtual event but if you put on lots of interactive activities, you’ll have everyone wanting to get involved in no time.

How Will You Be Selling Tickets?

Finally, if you’re selling tickets, you need to think about how you’re going to be selling the event to people. In most cases, you will have to use social media in order to drum up interest. For a guide to using social media to sell tickets to an event, you can visit this site here. 

With lots of great tips to bear in mind, you can be sure you’re pulling off an awesome virtual event. What else do you need to consider? Did we miss anything off of the list? Let me know your thoughts and ideas in the comments section below.